Data Extraction Tool - Bill of Entry & Shipping Bill



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Data Extraction Tool

For various import or export activities every company or Custom House Agent (CHA) have to extract data from filed Bill of Entry (BoE) and Shipping Bill (SB) files. Bill of entry and shipping bill files can run into multiple pages and companies or CHA usually have to extract data from these lengthy files manually.

Challenges in Manual Data Extraction

Manual extraction of data can lead to -
  1. Human errors in data capturing causing incorrect accounting entries, reconciliations & related compliances
  2. Inefficient use of resources & time
  3. Productivity impact on skilled team members

Automated Data Extraction

As a solution, we are providing an automated utility which can extract data from any Bill of Entry or Shipping bill file within 2 secs with 100% accuracy. We are extracting over 300+ data fields available in the Bill of Entry or shipping bill file.
Our native build data extraction tool seamlessly extracts data from the bill of entry file and provide it in an organised excel report. Our solution if fully encrypted and uses state of art technology for data protection at rest & motion. Our solution can generate a single merged report for multiple bill of entry files and shipping bills provided to it.

Flexible Ways to Use our solution

There are multiple ways to utilize our solution -
  1. No manual operation - user can just email bill of entry & shipping bill file as an attachment to us & our solution will do the rest activities own its on. The generated output is available to download from our application in almost real-time basis or our solution can also send the generated output report back to the user's email ID. Multiple attachments can also be sent to us for processing in a single email.
  2. Browser upload - this is the default mechanism available in our application. Users can easily upload multiple bill of entry and shipping bill files on our AWS hosted application by a single button click.
  3. sFTP integration - we also offer sFTP or EDI based integration to our clients with our bill of entry and shipping bill data extraction solution.
  4. API based integration - we have exposed REST APIs from our solution which can be easily integrated with any 3rd part application for the purpose of bill of entry and shipping bill data extraction.
  5. Icegate data extraction - we also offer our clients our RPA based utilities which can automatically download bill of entry and shipping bill files from Icegate portal and then, can extract data from these files automatically.

Supported File Formats

Different file formats from which our solution extracts data seamlessly -
  1. Bill of Entry (New Format - Sea or Air mode)
  2. Bill of Entry (Old Format - PRN files)
  3. Bill of Entry (Old Format - PDF files)
  4. Shipping Bills
  5. Express Cargo BoE (Form 13)
  6. Express Cargo BoE (Form 14)
After the data extraction, our solution also has the ability to auto-post the accounting entry from extracted bill of entry data to SAP & Oracle ERP without any manual intervention.

Benefits Of Our Data Extraction Tool

Some of the advantages of our Bill of Entry and Shipping bill data extraction solution -
  1. Fully automated, upload BoE or SB file via browser or email to our dedicated ID
  2. 100% accurate results
  3. Multi-invoice & multi-line item bill of entry & shipping bill data extracted under 2 secs
  4. Multiple bill of entry & shipping bill files can be uploaded together
  5. Data encryption at rest and motion is provided
  6. We can also offer automated accounting entry of extracted BoE data to SAP or Oracle ERP without any manual intervention, this will prepare purchase register for imports automatically in the ERP


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