AI-Enabled Document Management Vault for Secure & Intelligent Document Access
SEPFUST AI-Enabled Document Management Vault helps organizations securely store, organize, and retrieve documents with speed and accuracy. Designed for finance, compliance, legal, and operations teams, the solution allows users to create task-based repositories, upload documents centrally, and instantly find any document using AI-powered content search. This eliminates manual searching, improves productivity, and ensures documents are always available when needed. The solution can be used as a standalone system or integrated with SAP through SEPFUST SAP Cockpit Solutions.
Key Capabilities
Task-Based Document Repositories
Create structured repositories for specific tasks such as GST, customs, audits, contracts, or internal approvals, ensuring documents are always organized and easy to manage.
Centralised Document Upload & Storage
Upload and manage documents in a secure, central location instead of scattered folders, emails, and shared drives.
AI-Powered Content Search
Search documents using keywords, phrases, or content inside the document. The AI search engine fetches relevant files even when users don’t remember file names.
Secure Access & Compliance Control
Enable role-based access, document tracking, and controlled visibility to support compliance and internal governance.
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See how SEPFUST AI-Enabled Document Management Vault helps teams find critical documents instantly, reduce manual effort, and stay audit-ready at all times.
Who Should Use This Solution?
Finance & Compliance Teams
Legal & Audit Functions
Operations & Shared Service Teams
Organizations Seeking Better Document ControlWhat Our Clients Says
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Employer of record services FAQs
SEPFUST AI-Enabled Document Management Vault is a secure, centralized platform that stores, organizes, and manages business documents using AI-powered classification, search, and access control.
The system supports a wide range of business documents such as invoices, contracts, compliance records, notices, financial documents, and operational files in multiple formats.
The solution uses AI-based indexing and smart search capabilities to help users quickly locate documents using keywords, metadata, or content-based queries, reducing manual search time.
Yes. The platform provides enterprise-grade security with role-based access control, encryption, audit trails, and controlled document permissions to ensure data confidentiality.
Absolutely. Administrators can define role-based access and permissions, ensuring that users can only view, edit, or download documents relevant to their responsibilities.
Yes. The solution keeps track of document versions, user activity, and changes, making it fully audit-ready and ensuring complete traceability.
Yes. SEPFUST Document Management Vault can be integrated with SAP (ECC and S/4HANA) and other enterprise systems to enable seamless document access within existing workflows.
This solution is ideal for finance and compliance teams, legal and audit departments, shared service centers, and organizations looking to improve document control and operational efficiency.
By centralizing document storage, enabling quick retrieval, automating classification, and reducing manual handling, the system saves time and improves process productivity.
Yes. The platform is designed for enterprise use and can efficiently manage high volumes of documents while maintaining performance and accessibility.
Implementation timelines depend on business requirements, but most deployments are completed quickly with minimal disruption to ongoing operations.
Yes. SEPFUST offers complete implementation support, user training, and ongoing technical assistance to ensure smooth adoption.