Bill of Entry & Shipping Bill Reader for Accurate Customs Data Extraction
In most organizations, Bill of Entry and Shipping Bill data is still handled manually—downloaded from portals, copied into Excel, and then pushed into ERP. This approach is not just inefficient, it directly impacts compliance, accuracy, and reporting timelines.
At Sepfust, we solve this with our Bill of Entry & Shipping Data Extraction built specifically for businesses that need clean data, strong controls, and seamless SAP integration. Bill of Entry & Shipping Data Extraction tool integrate directly into ERP (SAP/Oracle) through our SAP Cockpit Solution.
Key Capabilities
Automated Data Extraction From PDF
Extracts data directly from BOE and Shipping Bill PDFs — capturing HSN, duty, IGST, BCD, and other key details automatically.
Bulk Upload Support
Upload and process multiple Bill of Entry and Shipping Bill documents in one go. Eliminates hours of manual typing.
Error Reduction & Compliance Reporting
Minimises manual posting errors at source by ensuring accurate, validated data extraction.
Centralized Bill of Entry & Shipping Bill Data Extraction with Full Accountability
Automated BOE/SB Data Extraction
Extract customs data from Bills of Entry automatically without manual entry.
AI-Assisted Recognition & Accuracy
Uses AI-driven parsing to accurately read even scanned and unstructured BOE and Shipping Bill documents.
Multi-Field Validation
Validate GSTIN, IEC, HSN, duty amounts, ports, and invoice details.
Exception & Error Tracking
Identify missing fields, mismatches, and extraction errors instantly.
ERP Integration
Push validated BOE and Shipping Bill data directly into SAP or Oracle.
Complete Audit Trail
Track every upload, extraction, validation, and user action with full accountability.
Why Businesses Need Customs Data Extraction
1. Manual Process = High Risk
Customs documents carry critical data — HSN, duty values, IGST, assessable value. Manual handling leads to:
- Data entry errors
- Incorrect ITC claims
- Reconciliation gaps
In a compliance-driven environment, even small errors can lead to notices and reversals.
2. GST & Audit Readiness Starts with Clean Data
Import data directly impacts:
- ITC availability
- GSTR-2B reconciliation
- Audit documentation
If your source data is not structured, your compliance process will always be reactive.
Sepfust ensures standardised, audit-ready data extraction, so your downstream processes remain controlled.
3. Volume Handling is Not Scalable Manually
As transaction volume increases:
- Excel breaks
- Teams spend hours on repetitive tasks
- Turnaround time increases
Automation is not optional here; it’s necessary.
Our solution processes bulk Bills of Entry and Shipping Bills in minutes, not hours.
4. No Visibility = No Control
Unstructured customs data means:
- No clear duty analysis
- No vendor-level insights
Once data is extracted and structured, it becomes usable for:
- Cost analysis
- Compliance tracking
- Management reporting
Who Should Use This Solution?
Import-Export Heavy Enterprises
Logistics & Compliance Teams
Finance & Tax Teams
Organisations Seeking Operational EfficiencyWhat Our Clients Says
Our Notable Clients
Looking for SAP-Native GST Automation?
Bring GST return filing directly inside SAP with SEPFUST GST Cockpit Solutions.
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Sepfust Products - FAQs
SEPFUST Bill of Entry & Shipping Bill Reader is an AI-powered solution that automatically extracts, validates, and processes data from customs documents such as Bill of Entry and Shipping Bills, reducing manual effort and errors.
The solution can extract data from PDF and scanned customs documents, including ICEGATE-generated Bill of Entry and Shipping Bill files.
The system uses advanced AI and OCR technology to ensure high extraction accuracy. Built-in validation checks help identify missing or incorrect data before processing.
Yes. The extracted and validated data can be directly integrated into SAP (ECC and S/4HANA), eliminating manual data entry and improving operational efficiency.
Yes. The solution is designed for enterprises handling large volumes of import-export transactions and can process documents in bulk efficiently.
By accurately extracting duty, tax, and transaction details, the system enables faster reconciliation, reduces mismatches, and improves compliance reporting.
Yes. The software highlights discrepancies, missing fields, and validation errors, allowing users to correct issues before posting data into SAP.
This solution is ideal for import-export companies, manufacturing enterprises, logistics and compliance teams, and finance or tax departments managing customs documentation.
Yes. SEPFUST follows enterprise-grade security standards with controlled access, secure data processing, and complete activity tracking.
By automating data extraction and posting, the system significantly reduces manual workload, speeds up processing time, and minimizes the risk of human errors.
Implementation timelines depend on system requirements, but most deployments are completed quickly with minimal disruption to business operations.
Yes. SEPFUST provides complete implementation assistance, user training, and ongoing technical support to ensure smooth adoption.